One of the most common reasons a filing clerk rejects an envelope (submission) is because a filer does not submit their documents as separate PDFs in the same transaction/envelope (e.g. multiple documents are submitted as a single filed document). The general rule of thumb is that for any document that a filer would expect a separate file stamp, they will want to file it as a separate PDF within the same envelope.

Note: If a filer does not expect a separate file stamp for a document, they may add that document to the end of their lead document. Some courts vary on this preference, so if you have any specific questions, it’d be best to reach out to the specific court to advise on their preference.

What to Separate

Say for example, a filer uploads a PDF they list as the Petition. However, the PDF contains the Petition, a Duties and Liabilities of Personal Representative, and a Waiver. The filing clerk will reject this as they need 3 separate PDFs in the same filing in order to give each document its own separate file stamp.

If the document has a place on the first page to put a file stamp, that’s the strongest indication the document should be its own PDF and uploaded separately (letter A).

court use only

Additionally, if the document you created has its own caption page, the court most likely wants that as its own PDF to give it a separate file stamp.

Note: Many courts may exclude certain documents from e-Filing. Please check your local court rules, general orders, or FAQs regarding e-filing for exempt documents.