While Filing on an Existing Case in the San Diego Civil Court is pretty much the same as any other court, the article below explains a few differences which filers should know.
As always, if a filer does NOT have a case number for a San Diego Civil case, they will want to Initiate a New Case.
These instructions are for Probate case types as well as Unlimited, Limited, Complex Civil, Unlawful Detainers and Small Claims case types in San Diego. For the San Diego Family case types, please refer to the Odyssey eFileCA instructions.
File on an Existing Case
1. Select Court & Case Type – Choose your case, or click add a case to retrieve your case from the court’s system.
Once the case is added, if any of the three statements apply, check the corresponding “Yes” box:
- First Appearance Fee Paid
- I certify that I have an existing government entity exception on this case
- I certify that I have an existing fee waiver on this case
2. Add Documents – Define, select, and upload the documents that make up your filing.
- Select the Document Type: The Court prescribes the list of documents you see available in the Document Type field. If you don’t see the specific document type you are looking for then you’ll need to select the document type that most closely matches, or is somewhat generic in nature. Learn more about selecting a document type when the one needed isn’t listed…
- Enter the Document Description: After making your selection, type the true document title in the document description field.
- Click the Click to Upload link to add your document. We’ll automatically convert most native file formats (i.e. Word, WordPerfect, JPG, PNG, GIF, TIF) into the Court’s preferred Adobe PDF format, upon upload.
- Click the Edit button to edit a description, delete a document, replace a document, or add an attachment.
3. New Case Parties – Enter the required parties.
4. Filing Party – Choose the party or parties you are filing on behalf of.
5. Additional Info – Enter any additional information that is required, indicated by a *, for this filing type.
6. Service Contacts – Add or select service contacts to perform electronic service. Service contacts provided by the court are annotated with and may not be edited.
- eServe – Check any box in this column to electronically serve a party or attorney via email.
IF YOU DO NOT WANT THE OPPOSING PARTY (OR ANY PARTY) TO HAVE ACCESS TO A CONFIDENTIAL DOCUMENT NEVER E-SERVE THEM. E-SERVING A PARTY MEANS THAT YOU, THE FILER, CONSENTS TO THEM HAVING ACCESS TO THE DOCUMENT.
- Mail Service – Select Certified or First Class Mail to serve a party or attorney via mail once the court accepts the filing.
- Name – a filer may add or edit an address for Mail Service. However, only the contact’s name shows until a user selects a Mail Service type in the previous column.
- Add Service Contact – click this link to add new contacts to a filing.
- Acknowledgment Checkbox – For those users who have requested mail service, check this box to acknowledge you understand mail service doesn’t go out until the court accepts the filing.
- Return Address – Verify the return address is accurate and correct in case any Mail Service is returned to you.
7. Courtesy Copy Delivery – Indicate if you would like paper courtesy copies hand delivered to court.
- Courtesy Copy Delivery – Check the box, “Yes, I would like to have courtesy copies delivered to the Court.” to enable delivery.
- Delivery Location – Enter the court department, judge’s name, or courtroom number.
- Service Level – Filers may choose between Next Day Delivery and Same Day / Urgent.
Pricing for these two services is subject to change. Please refer to the Courtesy Copy Delivery section in the e-filing application for the latest rates.
Important Note: The submission deadline is 4:30 PM PT for Next-Day delivery / 12:30 PM for Urgent Same-Day. Any filing submitted after these deadlines or on the weekend or court holiday will be considered as submitted on the next business day.
Filers will be invoiced separately for Courtesy Copy Delivery fees.
8. Filing Fees – Select a payment method to pay estimated fees.
Court Document Fees – If any of your Document Types have fees associated with them, the first row(s) will list the document with its associated fees. If this amount looks incorrect, filers will want to choose a different document type above.
Mail Service Fees – If the filer has requested any Service by Mail in the filing, those fees will be listed here.
Provider Service Fee – This is the fee your chosen provider (EFSP) charges for each accepted filing. Please refer to your EFSP for more information regarding their fees.
Payment Service Fee – The Payment Processor currently charges 3% the total fees for using a credit card or $1 for using an ACH payment type for each accepted filing.
Select Payment Account – Choose your payment type. Filers who select an ACH payment type will also need to select a credit card on file as backup. If you do not see your payment type, click the Add New Payment Method link below.
Confirm Fee Calculation – Click the Confirm Fee Calculation link to see the estimated fees. The filing fees auto-populate from the court based on the Document Type(s) selected and the Additional Information entered. If the fees seem incorrect, you may need to change one of these types above however, please note that the San Diego filing clerk assess the fees upon review of the submission and they may add or subtract fees upon acceptance.
Add New Payment Method – If you do not see your payment type above or wish to add a new one, click this link to add it.
Waivers on a Case – If you have a waiver of fees for your case, you will need to make sure to select Fee Waiver or Government Entity in the Fee Exemption drop down in the New Case Parties section above and add a Request to Waive Fees Document in the Add Documents section as needed. Once you have added the waiver correctly, the fees will calculate as $0.00.
9. Review & Submit – Finalize your filing, review, and submit.
- If you are Filing for an Attorney select them from the menu or click the Add Attorney link.
- If your firm uses any sort of Client Matter No, enter it here. If you want an unofficial copy of the filing to go to anyone associated with the case, like a client, enter their email(s) here. Note: this is different from a service contact, and it, along with the client matter number, are for your internal purposes only.
- If your court has the option to leave the clerk a memo, enter any sort of note here in the Note to Clerk box.
- Review your entire filing for accuracy, Then check the box to acknowledge you have verified your filing information.
ONCE THE FILING IS SUBMITTED, NEITHER THE FILER NOR THE E-FILING VENDOR MAY CANCEL OR EDIT THE SUBMISSION.
Submit Your Filing
Click the Submit Filing button. Clicking this button, sends your filing directly to filing clerk’s queue at the Court for review. Once all documents are successfully sent to them, the Court will return an envelope number with the date and time they received the full submission. This will be the date and time for the file stamp in your accepted filing. Any filing the Court receives weekdays after 11:59PM, on the weekend, or Court Holiday receives an accepted file stamp of the next Court business day.
On the Filing Status Screen, you will now see your filing is listed as pending. You may return to this screen at any time to see the current status for it and any other filing. Depending on the Court, it can take as little as a minute to review the submission to a few hours to a full business day. If it takes longer than that, the Court may have a backlog they are working through. If you are ever concerned about the status of a submission, the best thing to do is contact the Court directly and provide them with the Envelope Number on your filing.
10. Pre-authorization of Fees
It is important to note that when you submit your filing, the court does a pre-authorization on your card for the filing fees. If the court rejects the filing, then they will not settle that pre-authorization, and it will eventually fall off your card within 3 to 10 business days from the date of the clerk’s rejection depending on your banking institution.